Washington State University is the central switching and operations provider for the video conference systems.

Procedures for scheduling a meeting:

• Fill out and submit the request form at
  http://cru.cahe.wsu.edu/wecn/requestinra.asp.
  (Note: You may need to contact the staff member who manages the video conferencing system at your site and request him or her submit the form.)
• WSU will contact all sites requested. WSU will either confirm the meeting as proposed or propose alternative times based on schedules at the other sites.
• Confirmation with the dial number will be sent to all participants via e-mail.

Guidelines: 

• Scheduling should be requested 5 working days prior to the event.
• If meetings need to be scheduled in less than 5 days, WSU will try to accommodate, but it cannot guarantee availability of bridge.
• Meetings should be held within the 10 a.m.- 3 p.m. time slot (Pacific time). Meetings requested outside of these hours will be accommodated dependent on bandwidth availability.
• To cancel scheduled meetings, notify WSU 24 hours prior to the scheduled time. Full rate will be charged for no-shows and for meetings cancelled less than 24 hours before the event.